Five Rude Emails You Send Every Day

During a conversation, you adjust your tone, facial expression, gestures and posture in order to fit the mood of what you’re conveying. You do this because people tend to be much more responsive to how you say things than to what you actually say.

Email strips a conversation bare. It’s efficient, but it turns otherwise easy interactions into messy misinterpretations. Without facial expressions and body posture to guide your message, people look at each word you type as an indicator of tone and mood.

Most of the mistakes people make in their emails are completely avoidable. The following list digs into these subtle mistakes and hidden blunders.

1. The Compulsive CC And Reply All

CCing people all the time is one of the most annoying things you can do via email. I’d say it’s the most annoying, but this honor is bestowed upon the excessive “reply all.” If someone sends an email to you and a bunch of other people, do you really think every recipient needs to get another email from you saying “thanks”? They don’t, and when you do this, it sends people climbing up a wall.

The trick for knowing when to CC someone is to treat your email as if it’s an in-person meeting. The question then becomes this: “Would it be necessary or helpful to have this person come to the meeting?” If the answer is no, then don’t waste his or her time with an email. As for reply all, just don’t do it. Even if someone else in the thread replies all, you’re still annoying everyone to death when you join the fray. If you have something to say, it’s better to send this directly (and privately) to the original sender and let him or her decide if the group should know about it too.

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